IntelligentAISystems Start With a Free 30-Min Assessment

Denver, CO · under-50-employee businesses

Stop Paying People to Do Work Software Can Handle.

Find the repetitive processes costing your business time and money—and see what's actually worth automating.

Start With a Free 30-Min Assessment Free. You leave with a written plan.

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Today

After

Works with the systems you already run

Microsoft 365 Google Workspace QuickBooks AppFolio Practice management systems Your CRM

120+ hrs/mo

manual work removed

4.2×

median first-year return

The expensive part

Wasted hours cost you money. Slow replies cost you customers.

The call that rings out at 11:40am doesn't call back. The form submitted Friday night sits until Monday afternoon, by which point they've booked with whoever answered first. Payroll waste is visible in a timesheet. This leak isn't always visible to the business, and it's impact is bigger.

What the delay costs

Missed or unreturned inbound calls12 / month

Average value of one new client$850

Share that book with someone else~50%

Revenue leaving per year$61,200

Illustrative, using typical numbers for a 15-person practice. In the assessment I will run it with yours.

How I close it

0:00

Every channel answered on arrival

Calls, forms, texts and portal requests land in one intake at any hour. Nothing waits to be noticed.

0:40

Qualified and routed

It asks what you would ask, captures the details, and flags urgent cases for a human immediately.

2:10

Booked, in the system you already run

Your team opens the day to scheduled appointments instead of a list of calls to return.

Response time goes from hours to under three minutes, around the clock.

IndustryWhere the time goesTime lostResponse today

Dental practicePhone intake written on paper, re-keyed into the practice management system, insurance verified twice4 hrs/daynext morning

Property managementMaintenance requests across call, text, email and portal, triaged and dispatched by hand9 hrs/week6+ hours

Accounting firmClient documents renamed, sorted and keyed by hand; backlog becomes overtime, errors surface in April2 days/month2–3 days

How this is different

The same problem, two very different engagements

Intelligent AI Systems

Owner-led. The person who scopes it builds it. No account team, no junior learning on your budget.

Live in 60 days. Something measurable running in production inside two months.

Two or three workflows. The rest of your business stays exactly as it is.

Fixed price, written down. Published range, free assessment, plan is yours either way.

The traditional tech company engagement

Partner sells, delivery pod builds, you re-explain your business three times.

Six-month roadmap, with the first quarter spent on discovery documents.

Platform-wide transformation, priced for a company with ten times your headcount.

Pricing on request, scope by change order.

Investment

Three ways in, priced before you talk to me

Start with the assessment. Most businesses then pick the sprint, and only move to the full package once the first automation has paid for itself.

2–4 weeks

to a live sprint automation

up to 80%

less manual work in the process we automate

Step 01

AI Opportunity Assessment

A clear strategy before you invest in anything. 60–90 minutes, then a written plan.

What's included

60–90 minute business process discovery session

Review of current workflows and operational bottlenecks

Identification of high-impact AI and automation opportunities

ROI analysis and implementation recommendations

Ideal for: business owners and operations leaders who want a clear strategy before investing in AI.

Starting at

$500

The first 30 minutes are free. Anything past that starts at $500 for the hour.

Step 02

Most start here

Workflow Automation Sprint

Automate one business process in as little as 1–4 weeks. One high-value process, measurable results fast, without a large transformation project.

Common projects

AI-powered lead qualification

Customer inquiry and email automation

Document and PDF processing

Invoice and order workflows

Appointment scheduling

Business outcomes

Reduce manual work by up to 80%

Faster response times

Fewer human errors

Improved employee productivity

Immediate operational efficiency gains

Starting at

$2,500–$7,500

One process, fixed scope, live in 2–4 weeks.

Step 03

AI Operations Optimization

For organizations ready to modernize operations: connected workflows, integrated systems, and AI assistants your team actually uses.

Typical engagement includes

Multiple workflow automations

AI-powered business assistants

Cross-system integrations

Executive reporting dashboards

Knowledge management and internal AI assistants

Ongoing optimization and continuous improvement

Business outcomes

Connected business processes, significant time and cost savings, improved operational visibility, a scalable automation platform, and AI-enabled workforce productivity.

Starting at

$10,000–$25,000

Phased, with each phase priced before it starts.

Where a project lands in its range depends on how many systems have to talk to each other and how much of your process is undocumented. Scope and price are fixed in writing before work starts.

Start with the free 30-min assessment

What I do

Four stages, run in order

Discovery→Integration→Automation→Assistants

STAGE 01

A morning where the work happens, mapping what actually occurs including the workarounds nobody documented. You get the map and the cost of each step.

STAGE 02

Practice management software, CRM, accounting package and inbox stop being separate islands. Data moves once, correctly, without a human retyping it.

STAGE 03

Intake, routing, follow-up and reminders run themselves. Exceptions escalate to a person, so staff handle judgement calls instead of keystrokes.

STAGE 04

Answering, qualifying and scheduling around the clock in your voice and your policies. The after-hours caller gets booked instead of reaching voicemail.

Three jobs, start to finish

14-provider dental group

Problem

Four hours of front-desk time a day on intake, and after-hours calls sitting in voicemail until mid-morning.

What I built

One intake answering calls and forms at any hour, verifying insurance, writing appointments into the practice management system.

4 hrs → 20 min

daily intake time

31 more

appointments a month from previously missed calls

Property manager, 900 doors

Problem

Requests arriving across four channels, triaged by hand, tenants chasing updates nobody had.

What I built

One queue for every channel, automatic severity triage, vendor dispatch by trade, status updates sent without anyone typing them.

6 hrs → 40 min

first response time

−71%

duplicate and dropped work orders

22-person accounting firm

Problem

Client documents in every format, renamed and keyed by hand. Season meant overtime and April meant corrections.

What I built

Documents classified and filed on arrival, figures extracted with a review step, anything ambiguous routed to a preparer with the source attached.

$38k/yr

seasonal overtime removed

2 days → 3 hrs

monthly document handling

About Intelligent AI Systems

Intelligent AI Systems helps businesses find and eliminate the work that wastes time, costs money, and slows growth. I identify inefficient processes, repetitive manual work, and operational bottlenecks—then determine where AI, workflow automation, and technology can improve the result.

Our approach starts with the business problem, not the technology. I design practical solutions that fit how your organization actually works, measure the improvement, document the process, and help your team adopt it.

The result: less manual work, fewer errors, faster response times, lower operating costs, and more time for revenue-producing work.

I help businesses answer one important question: Can AI and process automation make this process faster, cheaper, more accurate, or more profitable?

From workflow automation and AI assistants to process optimization and system integration, I turn opportunities for improvement into measurable business results.

Who you'll be working with

Brent Logero

Founder · Denver, CO

Enterprise experience. Small-business focus.

25 years in systems consulting

Every project run personally

I spent years working with enterprise technology at Microsoft, VMware, Cisco, and Dell Technologies, building systems that solved complex business problems.

I saw a 15-person business being quoted for the same kind of engagement as a 15,000-person enterprise. That didn't make sense.

So I built Intelligent AI Systems to take a different approach: find the work worth automating, prove the economics, and build only what the business needs.

I run every project myself because I believe clients deserve direct expertise and accountability.

I don't sell AI for the sake of AI, complicated systems, or automation that doesn't pay for itself.

How working together goes

WEEK 0

We agree what success means

One process, one measure, one number. Written down before any work starts.

WEEK 1

I sit where the work happens

Your team keeps working. I map what actually occurs, including the workarounds nobody documented.

WEEK 2–4

Build, test on real work, hand over

You see it running on live cases before it replaces anything. Documentation and access are yours from day one.

AFTER

I measure against the number we set

If it misses, I keep working on it or you don't pay for that piece.

How I work

Start with the process, not the technology.

Prove the payback before anything gets built.

Automate the smallest thing that moves the number.

Use the systems you already pay for.

Hand over documentation and access, not a dependency.

Who it's for

Owner-led businesses of 8–50 people.

Dental and medical practices, property managers, accounting firms.

Teams where a few people carry the intake, billing, and follow-up by hand.

Front Range clients in person, the rest of the country remotely.

Questions I get asked first

The assessment

Thirty minutes. Here's exactly what happens.

We walk through your two worst processes

You describe how the work moves today. I ask the questions that surface the hidden steps.

We put a number on them

Hours, error rates, missed calls, revenue at risk — with your figures, not averages.

You get a written plan and a price

The two or three automations worth doing first, in order, with a fixed cost. Yours to keep either way.

No obligation, and I'll say so directly if I don't think automation is your problem.

Got it. I'll reply within one business day.

Usually much sooner — it would be a poor look otherwise.

Schedule a Process Assessment

Discover where process automation can save your team 100+ hours per month.

Submit Assessment Request →

Nothing is shared or sold. I reply within one business day.